ZRS Board Minutes – Sept. 2, 2017

Attendees: Kai Hui, Liaoran, Taiso, Jian Zhi

Convened at 10:10 a.m.



  1. Financials
    1. Donations level for last two months–about $700 from donations (goal $1,000)
    2. Changes to internet arrangement–need to start helping landlord by paying more of the share
      1. Taiso: would like the arrangement to be business-like
      2. Treasurer will talk to landlord about appropriate payment
        1. Taiso: could potentially count Reishin’s share as a donation
        2. Liaoran: having the internet in ZRS’s name would help us build a record for financial standing
  2. Subcommittee Reports/Updates
    1. Liaoran: no formal updates
  3. Review of comment cards & requests for board agenda topics
    1. Nothing
  4. Old Business
    1. Newsletter
      1. Concerns from the first time around
        1. Length–needs to be sustainable
        2. Tenuous connection to Zen practice–effort should be made to connect topic of article to this practice (our brand)
        3. Quoting other sources–want to encourage expression in own words
        4. Image copyright–want to avoid troubles and encourage people to provide their own image
      2. Secretary will develop a submissions guidelines document to use for nextime
    2. Fundraising
      1. Interest in hosting a rummage sale or other kind of event with the possibility of making it recurring
      2. Discussion around crowdfunding as a way of raising money toward buying the zendo
      3. The board will review the output from the fundraising brainstorm session and try to determine the next move
  5. New Business
    1. Programming approval
      1. Taiso: would like to preserve the option to have monthly half-day sits on Saturday
      2. The board approves Reishin’s ask from August 15
        1. The board will also communicate that Reishin can plan on having half of the Saturdays
      3. The board approves Liaoran’s use of the space on the last Monday of the month for a Stoic reading/discussion group
    2. Sutra book reordering
      1. Request from Manju for about 20
      2. Jun Po has an outlet for ordering new books
      3. Liaoran: would like to have a stack available at the zendo for purchase
      4. Taiso will reach out to Jun Po to determine run size limitations, cost and other considerations
        1. May also be able to piggyback on Vimala’s order for rohatsu
        2. Will also request a batch of the next edition on mondo manuals when they’re ready

Adjourned at 11:50 a.m.