ZRS Board Minutes – July 28, 2018
20180728 ZR Board Minutes
Attendees: Jian Zhi, Kai Hiu, Liaoran, Taiso
Convened at 9:55 a.m.
Topics:
- Financials
- Review of expenses handout provided by Kai Hui
- Discussion of building purchase feasibility
- Reishin hoping ZRS can purchase the building by June 2020; would like to know decision by December 2019
- Yearly building expenses provided by Reishin for review; review of income/expenses projection provided by Kai Hui
- Current income is just less than what base cost would be; would need to add $500 to monthly income to “just get by”
- Building purchase would require ZRS to assume full responsibility for the building; would need additional income increase to cover building maintenance
- Other variable to consider is ZRS capability of building purchase in terms of credit
- Building purchase must come with intentional effort to increase income by 50-100 percent
- Intention would need to be presented to the sangha to involve them in meeting goals; should be primary focus
- Board agrees to hold a sangha meeting to discuss this development; November 17 chosen for brunch potluck following sit with a goal to get messaging out before meeting in fall newsletter
- Other ideas for increasing income to cover building expenses:
- Rent unused building spaces
- Share the ZRS story with the international Buddhist community as well as Hollow Bones to attract financial support
- Generating meaningful content for social media would support this effort but would require time and energy
- Host events and retreats, give talks, etc., to generate income
- Intention would need to be presented to the sangha to involve them in meeting goals; should be primary focus
- Yearly building expenses provided by Reishin for review; review of income/expenses projection provided by Kai Hui
- Reishin hoping ZRS can purchase the building by June 2020; would like to know decision by December 2019
- Subcommittee Reports/Updates
- Building & Grounds – Matt
- No update from Matt
- Jian Zhi updated committee head listed on website
- Zendo Cleaning – Reishin
- No update other than that Reishin introduced an “adopt-a-room” policy last week; all Zen center rooms have been claimed by regular practice attendees, who accept the ongoing responsibility of keeping the room clean
- Zendo Opening – Myoshin
- Myoshin happy to continue in the role of opening coordinator
- Newsletter – Jian Zhi
- Jian Zhi and Myoshin have communicated about switching to biannual production of newsletter; recommended timing is September and March (Fall and Spring); any feedback on the newsletter from the board or Zen River priests is welcome
- The board is in support of this change
- Next newsletter should acknowledge the change in timing
- Would be good to coordinate timing of next newsletter with November sangha meeting (late September issue)
- Jian Zhi and Myoshin have communicated about switching to biannual production of newsletter; recommended timing is September and March (Fall and Spring); any feedback on the newsletter from the board or Zen River priests is welcome
- Library – Taiso
- No update
- Timing for yearly reassessment of committee chairs (suggested by Kai Hui at last meeting)?
- Board agrees to assess committee chairs as needed
- Building & Grounds – Matt
- Review of comment cards & requests for board agenda topics
- Results of communication with foreign Bikku requesting invitation for visa
- Liaoran followed up but heard nothing
- Results of communication with foreign Bikku requesting invitation for visa
- Old Business
- New Business
- Request from Manju to take a sabbatical this fall
- Planned for October
- Taiso to take Manju’s priest weeks with Liaoran covering as needed
- Request from Manju to take a sabbatical this fall
Adjourned at 11:55 a.m.
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